{"id":13496,"date":"2020-02-10T12:03:52","date_gmt":"2020-02-10T12:03:52","guid":{"rendered":"https:\/\/www.crosscomputers.com\/?post_type=kbe_knowledgebase&#038;p=13496"},"modified":"2021-03-14T20:43:15","modified_gmt":"2021-03-14T20:43:15","slug":"instructions-and-steps-to-send-encrypted-email-in-microsoft-365-outlook","status":"publish","type":"kbe_knowledgebase","link":"https:\/\/www.crosscomputers.com\/knowledgebase\/instructions-and-steps-to-send-encrypted-email-in-microsoft-365-outlook\/","title":{"rendered":"Instructions and steps to send encrypted email in Microsoft 365 Outlook"},"content":{"rendered":"\r\n<figure class=\"wp-block-image size-large\">\r\n<p>First, make sure you are signed in to your Microsoft Office account:<\/p>\r\n<p>Open Outlook.<\/p>\r\n<p>Click on File.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image009.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13979\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image009.png\" alt=\"\" width=\"133\" height=\"400\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image009.png 133w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image009-100x300.png 100w\" sizes=\"(max-width: 133px) 100vw, 133px\" \/><\/a><\/p>\r\n<p>Then click on Office Account.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image010.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13980\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image010.png\" alt=\"\" width=\"132\" height=\"57\" \/><\/a><\/p>\r\n<p>The following screen should appear showing you are signed in to your account. If not, please sign in using your Microsoft Office 365 credentials.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image008.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13978\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image008.png\" alt=\"\" width=\"320\" height=\"193\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image008.png 320w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image008-300x181.png 300w\" sizes=\"(max-width: 320px) 100vw, 320px\" \/><\/a><\/p>\r\n<p>Click on the back arrow to return to Outlook.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/Capture.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13989\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/Capture.jpg\" alt=\"\" width=\"71\" height=\"70\" \/><\/a><\/p>\r\n<p>Next, start a new email.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image011.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13981\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image011.png\" alt=\"\" width=\"53\" height=\"81\" \/><\/a><\/p>\r\n<p>Then click on Options.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image012.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13982\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image012.png\" alt=\"\" width=\"316\" height=\"120\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image012.png 316w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image012-300x114.png 300w\" sizes=\"(max-width: 316px) 100vw, 316px\" \/><\/a><\/p>\r\n<p>Then click on Encrypt.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image013.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13983\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image013.png\" alt=\"\" width=\"219\" height=\"225\" \/><\/a><\/p>\r\n<p>Two options will appear. The first option is Encrypt-only (option to encrypt personal information and secure email). The second option is Do Not Forward (option to encrypt, disable copy, print, or forwarding of email). Select one of two options. If performed correctly, the following example would appear if Do Not Forward was selected.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image018.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13988\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image018.jpg\" alt=\"\" width=\"624\" height=\"125\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image018.jpg 624w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image018-300x60.jpg 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" \/><\/a><\/p>\r\n<p>Additional options are available for internal emails if needed. Click File.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image016.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13986\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image016.png\" alt=\"\" width=\"582\" height=\"187\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image016.png 582w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image016-300x96.png 300w\" sizes=\"(max-width: 582px) 100vw, 582px\" \/><\/a><\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image015.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13985\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image015.png\" alt=\"\" width=\"296\" height=\"311\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image015.png 296w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image015-286x300.png 286w\" sizes=\"(max-width: 296px) 100vw, 296px\" \/><\/a><\/p>\r\n<p>*We can also design custom templates, feel free to call us for a quote.<\/p>\r\n<p>So, next, we will provide examples of what your customers will see and the procedure they will follow to open a secure email from your company.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image006.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13976\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image006.jpg\" alt=\"\" width=\"624\" height=\"453\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image006.jpg 624w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image006-300x218.jpg 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" \/><\/a><\/p>\r\n<p>Your customer, vendor, insurance company, etc. will click on Read the Message and the following screen will appear.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image004.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13974\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image004.jpg\" alt=\"\" width=\"624\" height=\"414\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image004.jpg 624w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image004-300x199.jpg 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" \/><\/a><\/p>\r\n<p>A second email will be sent. Code is valid for 15 minutes.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image002.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13972\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image002.jpg\" alt=\"\" width=\"624\" height=\"344\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image002.jpg 624w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image002-300x165.jpg 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" \/><\/a><\/p>\r\n<p>* Your customer, vendor, an insurance company, etc. will then have the following options:<\/p>\r\n<ul>\r\n<li>Save protected key for 12 hours with private computer statement (ongoing conversation via email)<\/li>\r\n<li>Continue with one-time code<\/li>\r\n<li>Create a Microsoft account so they do not have to use one-time codes<\/li>\r\n<\/ul>\r\n<p>After entering the code, the email will open.<\/p>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image007.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13977\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image007.png\" alt=\"\" width=\"555\" height=\"334\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image007.png 555w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image007-300x181.png 300w\" sizes=\"(max-width: 555px) 100vw, 555px\" \/><\/a><\/p>\r\n<\/figure>\r\n<p><a href=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2021\/03\/SIGNATURE-1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13923\" src=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2021\/03\/SIGNATURE-1.jpg\" alt=\"\" width=\"711\" height=\"342\" srcset=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2021\/03\/SIGNATURE-1.jpg 711w, https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2021\/03\/SIGNATURE-1-300x144.jpg 300w\" sizes=\"(max-width: 711px) 100vw, 711px\" \/><\/a><\/p>\r\n\r\n\r\n","protected":false},"excerpt":{"rendered":"First, make sure you are signed in to your Microsoft Office account: Open Outlook. Click on File. Then click on Office Account. The following screen should appear showing you are signed in to your account. If not, please sign in using your Microsoft Office 365 credentials. Click on the back arrow to return to Outlook. [...]","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","kbe_taxonomy":[67,64,61],"kbe_tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Instructions and steps to send encrypted email in Microsoft 365 Outlook - Cross Computers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.crosscomputers.com\/knowledgebase\/instructions-and-steps-to-send-encrypted-email-in-microsoft-365-outlook\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Instructions and steps to send encrypted email in Microsoft 365 Outlook - Cross Computers\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.crosscomputers.com\/knowledgebase\/instructions-and-steps-to-send-encrypted-email-in-microsoft-365-outlook\/\" \/>\n<meta property=\"og:site_name\" content=\"Cross Computers\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/CrossComputers\/\" \/>\n<meta property=\"article:modified_time\" content=\"2021-03-14T20:43:15+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.crosscomputers.com\/wp-content\/uploads\/2020\/02\/image009.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@crosscomputers\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.crosscomputers.com\/knowledgebase\/instructions-and-steps-to-send-encrypted-email-in-microsoft-365-outlook\/\",\"url\":\"https:\/\/www.crosscomputers.com\/knowledgebase\/instructions-and-steps-to-send-encrypted-email-in-microsoft-365-outlook\/\",\"name\":\"Instructions and steps to send encrypted email in Microsoft 365 Outlook - 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